InterAccess Annual General Meeting

PURPOSE OF THE MEETING:

The Annual General Meeting provides members with insight into the progress of the organization over the past year and a chance to help to determine InterAccess’s future. At the AGM, every member in good standing has the right to vote. The Membership are asked to vote on two crucial administrative issues:

1) The approval of the Audited Financial Statements from the previous year and the appointment of the auditors for the upcoming year.

2) The election of a Board of Directors for the coming year.

Those interested in joining the Board of Directors must have nominations from two members in good standing and submit their intention to stand for election, along with the nominations, by September 30, 2025. Please see below for the relevant section of the bylaws.

IF YOU CAN'T MAKE IT TO THE AGM

Members who cannot attend the AGM may vote by proxy. This means that you assign another InterAccess member in good standing to vote on your behalf on issues that are presented in the agenda. Proxy votes do not count toward motions not listed on the agenda.

You may assign a proxy by emailing the Executive Director at ginger@interaccess.org.

IS YOUR MEMBERSHIP IN GOOD STANDING?

If you have paid membership dues within the 2024-25 year, you are considered an active member in good standing and are eligible to vote. If you have questions about your membership status, you can email InterAccess's Executive Director Ginger Scott (ginger@interaccess.org).

AGENDA

We are required to provide an Agenda and the minutes from the previous AGM for review in advance of the meeting. Below is the Agenda for the upcoming AGM.

1. Call to Order
2. Introductions
3. Approval of the Agenda
4. Approval of last year’s minutes
5. Overview of Organization and Review of 2024 activities
6. Presentation of 2024 Financial Statements
7. Approval of 2024 Audited Financial Statements
8. Appointment of the Auditor for 2025
9. Election of the Board of Directors
10. Adjournment

RELEVANT SECTIONS OF THE BY-LAWS IN PREPARATION FOR THE MEETING:

3. MEMBERS' MEETINGS

3.4. Persons Entitled to be Present
The only persons entitled to attend a members’ meeting are the members, the directors, the auditors
of the Corporation (or the person who has been appointed to conduct a review engagement, if any)
and others who are entitled or required under any provision of the Act or the articles to be present
at the meeting. Any other person may be admitted only if invited by the chair of the meeting or
with the majority consent of the members present at the meeting.

3.5. Notice
Subject to the Act, not less than 10 and not more than 50 days’ written notice of any annual or
special members’ meeting shall be given in the manner specified in the Act to each member and
to the auditor or person appointed to conduct a review engagement. Notice of any meeting where
special business will be transacted must contain sufficient information to permit the members to
form a reasoned judgment on the decision to be taken, including stating the text of any special
resolution being considered at the meeting. Notice of each meeting must remind the member of
the right to vote by proxy. Notice to members shall be given in the manner set forth in Section 10.

3.6. Proxies
Subject to the Act, the Corporation may permit members to vote by proxy, but, in the case of a
proxy vote, requires that the proxyholder be another member of the Corporation.

3.10. Voting
Business arising at any members’ meeting shall be decided by an ordinary majority of votes unless
otherwise required by the Act or the by-law provided that:
    (a) each member shall be entitled to one vote at any meeting;
    (b) votes shall be taken by a show of hands among all members present and the chair of
          the meeting, if a member, shall have a vote;
    (c) an abstention shall not be considered a vote cast;
    (d) before or after a show of hands has been taken on any question, the chair of the
          meeting may require, or any member may demand, a written ballot. A written ballot
          so required or demanded shall be taken in such manner as the chair of the meeting
          shall direct;
    (e) if there is a tie vote, the chair of the meeting shall require a written ballot, and shall
         not have a second or casting vote. If there is a tie vote upon written ballot, the motion
         is lost; and
    (f) whenever a vote by show of hands is taken on a question, unless a written ballot is
         required or demanded, a declaration by the chair of the meeting that a resolution has
         been carried or lost and an entry to that effect in the minutes shall be conclusive
         evidence of the fact without proof of the number or proportion of votes recorded in
         favour of or against the motion.

4. DIRECTORS:

4.5. Nominations
Nominations for elections to the board shall be given to the Corporation’s secretary at the annual
general meeting.

4.6. Election and Term
The Members shall elect the directors to hold office for a term ending no later than the end of the
third annual meeting of members following the election, or until such time as their successors are
elected. Incumbent directors are eligible for re-election.

INTERACCESS STAFF:

Ginger Scott - Executive Director
Evangeline Brooks - Programming Manager
Tiffany Schofield - Education & Studio Manager
Alison Clark - Studio Assistant

INTERACCESS BOARD OF DIRECTORS 2024/25:

Michael Awad, Rob Cruickshank, David Han, Adam Herst, Layne Hinton, and Sajdeep Soomal.

InterAccess is a registered, charitable artist-run centre that enables artists and the general public to explore the intersections of art and technology.

InterAccess gratefully acknowledges the support of the Toronto Arts Council, the Ontario Arts Council, Department of Canadian Heritage, and the Canada Council for the Arts for their continued support.