The event organiser, Bolton Walking and Outdoors Appreciation Society, has the legal responsibility to tell ticket buyers and event attendees how their personal information will be collected and used. You can find their Privacy Policy below or contact them to request it.
"Buyer" refers to the person making any ticket booking for a BWOAS walk.
"Participant" refers to any person/s taking part in a BWOAS walk.
"Volunteer" refers to any person/s helping to organise, navigate and manage the group on a specific BWOAS walk.
STORAGE OF PERSONAL CONTACT DETAILS
All personal contact details provided by the "Buyer" in signing up to a BWOAS walk will be securely stored on the Ticket Tailor platform. Only volunteers who make up the BWOAS committee and walk planning team have access to the login, which also covers the Ticket Tailor app that volunteers use to sign participants in to any activities. Buyer email addresses will be used discreetly to contact new members who are attending for the first time to ask about previous walking experience, as per the BWOAS safety guide, and any other relevant correspondence.
EVENT WAITING LISTS
ANY email addresses supplied to the waiting list are securely stored on the Ticket Tailor platform. Email addresses will be used discreetly to let subscribers know when spaces become available. While a general email will be sent, contacts will be BCC'ed to remain anonymous to others outside the BWOAS admin team.
SUPPLIED "FIRST OR PREFERRED NAME" DETAILS
When filling in the Checkout Form, the buyer is asked to complete "First or preferred nick names of participant under this booking" for each ticket. First and preferred names of all participants may be shared or displayed in the public domain to provide a full list of those in attendance on any walk for safety reasons and organisational purposes. Such lists are likely to be shared publicly in Messenger and WhatsApp group chats. This information is not deemed to be sensitive and buyers should take care to only provide the first name or a nick name of all participants to keep surnames anonymous in the public realm.
PHOTOGRAPHY, VIDEOS AND SOCIAL MEDIA
All participants taking part in a BWOAS walk should be aware that other participants and volunteers in the group will capture images and video clips that are likely to then be shared online via social media and other channels. Participants and volunteers are encouraged to share such images in the BWOAS WhatsApp community that will likely then be shared by the BWOAS committee and walk planning team on BWOAS social media, other online platforms and physical media. Members of the BWOAS committee and walk planning team respect anonymity online and will not TAG any participants or volunteers in posts created under any official BWOAS profiles under any circumstances.
It should be understood that some participants and volunteers may TAG their social media friends within the group in public or private posts on their own personal profiles following a walk. Participants and volunteers are encouraged to respect the privacy of others and are asked not TAG anybody on social media without prior consent. However, the BWOAS committee and walk planning team have no control, responsibility or liability over the online actions of walk participants or volunteers outside of the BWOAS committee and walk planning team. All walk participants and volunteers should consider their own privacy when accepting friend requests on social media from other participants and volunteers. And, just to reiterate, ALL PARTICIPANTS AND VOLUNTEERS should respect the privacy and online anonymity of others.
The previous paragraph also extends to include thee BWOAS WhatsApp community. The BWOAS committee and walk planning team ask that any members of the WhatsApp community do not personally contact by private message other people they do not know personally without consent. The BWOAS committee and walk planning team cannot be responsible for content or views shared by individuals in the WhatsApp community. Those who chose to join that WhatsApp community should be aware that personal contact details are viewable to others. You can change this in your own privacy settings in the app.
The following paragraph refers to children and young people under the age of eighteen attending BWOAS event. Participants should also be aware that some participants may be under eighteen years old and it is not appropriate to take photos of children and young people who are not under the photographer's own personal care. BWOAS volunteers will announce that a group photograph is going to be taken before doing so in order to give notice to the responsible parent or guardian. Those responsible children or young people under the age eighteen should exercise their own discretion as to whether the child or young person is included in any group photos or taken away from the field of view at the time. The BWOAS WhatsApp community is only available to persons over the age of eighteen. Any children or young people found to be under the age of eighteen will be removed immediately.
M2M MAILING LIST SIGNUP
There is an option for ticket buyers to sign up to the Moors to Mountains mailing list on the Checkout Form. Moors to Mountains is entirely separate to BWOAS and is operated by committee member Colin Liptrot as a business offering professionally guided walk for small groups and private Mountain Leader services. While BWOAS committee and walk planning team members do have access to supplied contact information, only Colin will ever collect email addresses where the buyer has confirmed their wish to be included in the Moors to Mountains mailing list to be securely stored elsewhere. Any persons opting to take part will be contacted from moorstomountains@gmail.com to receive promotional material and news bulletins about upcoming guided walks and similar activities. Please see the Moors to Mountains Privacy and Data Storage Policy for further details.