Privacy Policy for DesignUp Berlin 2026


The event organiser, DesignUp Berlin 2026, has the legal responsibility to tell ticket buyers and event attendees how their personal information will be collected and used. You can find their Privacy Policy below or contact them to request it.

Privacy Policy

for DesignUp Europe / Berlin
Last updated: [26-Nov-2025]

1. Who We Are

This website, available at https://26.designup.io/europe/ (the “Site”), is operated by DesignUp (“DesignUp”, “we”, “us”).

DesignUp is the organizer of the DesignUp Europe / Berlin events and related activities.

Contact for privacy matters:
Email: team@designup.io

For the purposes of the EU General Data Protection Regulation (“GDPR”), DesignUp is the data controller for personal data collected via this Site and in connection with our Europe / Berlin events.

2. Scope of this Policy

This Privacy Policy explains how we collect, use, share and protect personal data when you:

  • visit our website https://26.designup.io/europe/,
  • buy a ticket or register for a DesignUp Europe / Berlin event,
  • subscribe to our newsletter,
  • communicate with us by email or contact forms, or
  • interact with us on social media in relation to this event.

This Policy does not cover third-party websites, platforms or services that we do not control (for example, external ticketing platforms, payment providers or social networks). Please check their policies separately.

3. What Data We Collect

Depending on how you interact with us, we may process:

3.1 Data you provide directly

  • Identification and contact data: name, email address, company/organization, role, country, billing address.
  • Ticket & registration data: ticket type, order details, discount codes, attendance preferences, workshop selections.
  • Communication data: contents of emails or messages you send to us, feedback forms, survey responses.
  • Newsletter data: your email address and subscription preferences.
  • Speaker / sponsor / partner data: bio, photo, social links, company information (if you are involved with the event).

3.2 Data collected automatically

When you visit the Site, we may collect:

  • Technical data: IP address, browser type/version, device type, operating system.
  • Usage data: pages viewed, time and date of visit, referring URL, click paths and basic interaction events.

This may be collected via server logs and cookies or similar technologies (see Section 5).

We do not intentionally collect special categories of personal data (e.g. health, religion) via this Site.

4. Purposes and Legal Bases

We process personal data for the following purposes and under the following legal bases (Art. 6 GDPR):

  1. Event registration and ticketing
    • To manage ticket purchases, registrations, check-in, and access to the event.
    • Legal basis: performance of a contract (Art. 6(1)(b) GDPR).
  2. Event communication
    • To send you booking confirmations, important event information, schedule updates, or changes.
    • Legal basis: performance of a contract and/or legitimate interests (Art. 6(1)(b) and 6(1)(f)).
  3. Sharing attendee data with main sponsors (if applicable)
    • To provide sponsors with attendee lists (e.g. name, email, company), where this is clearly communicated during ticket purchase.
    • Legal basis: your consent (Art. 6(1)(a)). You may withdraw consent at any time with effect for the future.
  4. Marketing and newsletters
    • To send news about DesignUp events, related content and updates, where you have subscribed or where permitted under applicable law (e.g. existing customer relationships).
    • Legal basis: consent and/or legitimate interests (Art. 6(1)(a) and 6(1)(f)).
  5. Analytics and website improvement
    • To understand how visitors use the Site and to improve content, layout and performance.
    • Legal basis: legitimate interests (Art. 6(1)(f)); for non-essential or marketing cookies, consent (Art. 6(1)(a)).
  6. Photos, audio and video recordings at the event
    • To document the event and to use selected materials for communication and promotion of future events (e.g. on our website, social media, newsletters, print).
    • Legal basis: legitimate interests and/or consent as explained during ticket purchase (Art. 6(1)(f) and 6(1)(a)).
  7. Legal obligations and enforcement
    • To comply with tax, accounting or other legal obligations and to assert or defend legal claims.
    • Legal basis: legal obligation and legitimate interests (Art. 6(1)(c) and 6(1)(f)).

5. Cookies and Analytics

We may use cookies and similar technologies on our Site:

  • Strictly necessary cookies – required for basic site functionality (e.g. security, form submissions).
  • Analytics cookies – to generate anonymised or pseudonymised statistics about usage of the Site.
  • Other optional cookies – for features or embedded content (e.g. video players, maps).

Where required by law, we will ask for your consent before placing non-essential cookies. You can manage your cookie preferences via your browser settings and, where implemented, via our cookie banner.

If we use a specific analytics service (e.g. Google Analytics, Plausible, Matomo), details can be added here: [add provider, data processed, retention, IP anonymisation etc.]

6. Ticketing, Payment and Third-Party Services

For ticket sales and event registration, we may use external ticketing or payment providers (for example, [add: Eventbrite, Tito, Stripe, etc.]).

These providers process personal data under their own responsibility and/or as our processors. We only share the minimum data necessary to manage your booking and payment.

Please review the privacy policies of these providers on their own websites.

7. Sharing of Personal Data

We may share personal data with:

  • Service providers / processors who support us (e.g. hosting providers, ticketing platforms, email and newsletter tools, analytics providers, designers and event production partners).
  • Sponsors and partners, where this has been clearly communicated and, where required, based on your consent.
  • Authorities or legal advisors, where necessary to comply with legal obligations or to establish, exercise or defend legal claims.

We do not sell your personal data.

8. International Data Transfers

Depending on our tools and providers, your personal data may be transferred to countries outside the EU/EEA (for example, to India or the United States).

Where this occurs, we will ensure an adequate level of protection, for example by:

  • relying on an adequacy decision by the European Commission, or
  • using Standard Contractual Clauses (SCCs) or equivalent safeguards with the relevant recipients.

You can contact us for more information about these safeguards.

9. Retention Periods

We retain personal data only for as long as necessary for the purposes described above, in particular:

  • Ticketing and contractual data: generally for the duration of the contractual relationship and for the period required by statutory retention obligations (e.g. tax and accounting).
  • Newsletter data: until you unsubscribe or we close the mailing list.
  • Technical and analytics data: according to the retention settings of our analytics tools.
  • Photos and recordings: for as long as they are reasonably useful for documenting and promoting events, unless you object and we are able to accommodate your request.

After expiry of the relevant periods, data will be deleted or anonymised, unless further processing is required by law.

10. Your Rights Under GDPR

Subject to the conditions and limitations set out in GDPR, you have the following rights:

  • Right of access – to obtain confirmation whether we process your data and to receive a copy.
  • Right to rectification – to correct inaccurate or incomplete data.
  • Right to erasure (“right to be forgotten”) – to request deletion of your data under certain conditions.
  • Right to restriction – to request restriction of processing in specific cases.
  • Right to data portability – to receive personal data in a structured, commonly used and machine-readable format.
  • Right to object – to object to processing based on our legitimate interests or for direct marketing.
  • Right to withdraw consent – where processing is based on consent, you may withdraw it at any time with effect for the future.

You also have the right to lodge a complaint with a data protection supervisory authority, in particular in the EU Member State of your habitual residence, place of work or place of the alleged infringement.

To exercise your rights, please contact us at [insert privacy email].

11. Security

We take appropriate technical and organisational measures to protect personal data against accidental or unlawful destruction, loss, alteration, unauthorised disclosure or access. However, no method of transmission or storage is completely secure.

12. Children

Our Site and events are aimed at professionals. We do not knowingly collect personal data from children under 16. If you believe a child has provided data to us, please contact us and we will delete it where required.

13. Changes to this Policy

We may update this Privacy Policy from time to time, for example to reflect legal changes or new services. The latest version will always be available at https://26.designup.io/europe/ and will show the date of the last update at the top.