The event organizer, FLARE Events, has the legal responsibility to tell ticket buyers and event attendees how their personal information will be collected and used. You can find their Privacy Policy below or contact them to request it.
Last Updated: July 5, 2026
This Privacy Policy describes how FLARE Arts LLC (“FLARE,” “we,” “us,” or “our”) collects, uses, discloses, and retains personal information in connection with the FLARE Exhibition (“Exhibition”) held in New York City, including ticketing, registration, attendance, and related programming.
By purchasing a ticket, registering, or entering the Exhibition premises, you acknowledge that you have read and understood this Privacy Policy.
1. Scope and Applicability
This Privacy Policy applies to all individuals who purchase tickets, register for programming, or attend the Exhibition. It governs personal information collected through ticketing platforms, event registration systems, and in-person attendance.
This Policy is intended to comply with applicable United States privacy laws, including relevant New York State legal standards, where applicable.
2. Information We Collect
FLARE may collect the following categories of personal information:
- Identifying information (such as name)
- Contact information (such as email address)
- Transaction information (such as ticket type, purchases, and selected experiences)
- Attendance and access information (including check-in status and entry records)
- Limited operational data necessary for event administration, safety, and fraud prevention
- Optional information voluntarily provided (such as accessibility, dietary, or participation needs)
Payment information is collected and processed solely by third-party payment processors and is not stored by FLARE.
3. Sources of Information
Information is collected directly from individuals or through authorized third-party service providers, including:
- Ticketing and registration platforms (e.g., Ticket Tailor or similar providers)
- Payment processors (e.g., Stripe or equivalent services)
- Event registration and check-in systems
- Communications submitted directly to FLARE
4. Use of Personal Information
FLARE uses personal information for the following purposes:
- Processing ticket purchases and event registration
- Managing access to Exhibition spaces and programmed experiences
- Communicating essential event updates and operational information
- Ensuring safety, security, and orderly event operations
- Coordinating attendance across multiple programming components
- Producing archival, curatorial, documentary, and promotional materials related to the Exhibition
- Complying with applicable legal, tax, and regulatory obligations
5. Legal Basis for Processing (Where Applicable)
Where required by law, FLARE processes personal information based on:
- Performance of a contract (ticket purchase and admission)
- Legitimate interests in operating, documenting, and promoting a cultural exhibition
- Compliance with legal obligations
- Consent, where explicitly required (including optional communications or disclosures)
6. Disclosure of Information
FLARE does not sell personal information.
Personal information may be shared with third parties strictly as necessary for operational purposes, including:
- Ticketing, registration, and event management providers
- Payment processors
- Venue operators and authorized security personnel
- Production, documentation, and media teams engaged in connection with the Exhibition
- Service providers subject to confidentiality and data protection obligations
Third parties are authorized to use personal information only as necessary to provide contracted services.
7. Photography, Video, and Event Documentation
The Exhibition will be documented through photography, video, and audio recording in all publicly accessible areas.
By entering the Exhibition premises, attendees acknowledge and agree that:
- They may be photographed, filmed, or recorded
- Such recordings may include their likeness, voice, or participation
- FLARE and its authorized partners may use such materials for archival, editorial, curatorial, promotional, and documentary purposes in any media worldwide and in perpetuity
- No compensation shall be provided for such use
- No approval or review rights apply to final materials
Attendance constitutes consent to such recording and use, to the extent permitted by law.
8. Data Retention
Personal information will be retained only for as long as reasonably necessary to:
- Fulfill the purposes described in this Policy
- Maintain records related to ticketing, attendance, and financial reporting
- Comply with applicable legal, tax, or accounting obligations
- Support archival and curatorial documentation of the Exhibition
After such period, information will be securely deleted or anonymized, unless longer retention is required by law.
9. Data Security
FLARE implements reasonable administrative, technical, and physical safeguards designed to protect personal information. However, no system of transmission or storage can be guaranteed to be fully secure.
10. Your Rights
Depending on applicable law, individuals may have rights to:
- Request access to personal information
- Request correction of inaccurate information
- Request deletion of personal information, subject to legal and operational limitations
Requests may be subject to identity verification prior to processing.
11. Third-Party Services
The Exhibition utilizes third-party platforms for ticketing, payments, and event management. These providers maintain their own privacy policies, and FLARE is not responsible for their independent practices.
12. Changes to This Policy
FLARE reserves the right to update this Privacy Policy at any time. Updates will be effective upon posting with a revised “Last Updated” date. Continued participation in or attendance at the Exhibition constitutes acceptance of any updates.
13. Contact Information
For questions regarding this Privacy Policy or personal data inquiries, contact:
FLARE Exhibition
flareendo.events@gmail.com
flareendo.org