The event organiser, Hedge and Wild, has the legal responsibility to tell ticket buyers and event attendees how their personal information will be collected and used. You can find their Privacy Policy below or contact them to request it.
Hedge and Wild Data Protection Policy - GDPR Data Protection Regulations
This privacy policy explains how Hedge and Wild uses and protects any information that you give us when using your personal data. Hedge and Wild is committed to ensuring that your privacy is protected. If we ask you to provide certain information by which you can be identified, we assure you that it will only be used in accordance with this privacy statement.
Who are we?
Hedge and Wild operate as the data controller with the Information Commissioner’s Office (contact details below). This means Hedge and Wild decide how your personal data is processed and for what purposes.
Your personal data – what is it?
Personal data relates to any living individual who can be identified from that data (such as name, address, phone number, email address). Identification can be by the information alone or in conjunction with any other information in the data controller’s possession or likely to come into such possession. The processing of personal data is governed by the General Data Protection Regulation (the ‘GDPR’). Information we may collect includes the following: Contact information including home address, email addresses, contact numbers, emergency contact numbers, medical, wellbeing and dietary information and bank details (should we need to refund deposits or payments made). We collect only such Data as is necessary to run our business effectively and provide our clients with a good service
How do we use this information?
We use this information in order to ascertain and enable us to complete your booking, identify any health, dietary or wellbeing needs of clients on our retreats, provide you with a comprehensive service and for our financial and taxation records. We do not use your information provided at the time of booking for marketing purposes unless you have opted in to this when submitting your booking form.
How do we process your personal data?
Hedge and Wild will only use your personal data on relevant lawful grounds as permitted by the EU General Data Protection Regulation, ‘GDPR’, (from 25 May 2018) / UK Data Protection Act and Privacy of Electronic Communication Regulation. We comply with our obligations under the GDPR by keeping your personal data up to date; by storing and destroying it securely; by not collecting or retaining unnecessary data; by protecting personal data from loss, misuse, unauthorised access and disclosure and by ensuring that appropriate technical measures are in place to protect personal data.
What is the legal basis for processing your personal data?
Explicit consent of the data subject so that we can keep you informed about news, events, activities and resources.
Processing is necessary for compliance with a legal obligation to which the data controller, the Hedge and Wild, is subject – to process your retreat bookings and maintain appropriate financial and taxation records.
Any processing is carried out by a member of the Hedge and Wild team, and processing relates only to clients of Hedge and Wild. There is no disclosure to a third party without consent.
Sharing your personal data
Your personal data will be treated as strictly confidential and will not be shared with other individuals or organisations. We will not share your personal data without your consent unless this has been consented to on your booking form. We will only share your personal data with other organisations, in particular retreat and events venue providers, where this is required by them to ensure they have necessary information to comply with health and safety regulations and to provide appropriate level of services. We will only share your personal data with external accountancy services, should we need to, for the purpose of providing accurate records to inform financial records and the drawing up of annual accounts.
How long do we keep your personal data?
Hedge and Wild will only use and store your information for as long as it is required for the purposes it was collected for. How long it will be stored depends on the information in question, what it is being used for and, sometimes, statutory legal requirements.
Your rights and your personal data
Unless subject to an exemption under the GDPR, you have the following rights with respect to your personal data:
The right to request a copy of your personal data which the Hedge and Wild holds about you
The right to request that the Hedge and Wild corrects any personal data if it is found to be inaccurate or out of date
The right to request your personal data is erased where it is no longer necessary for the Hedge and Wild to retain such data
The right to withdraw your consent to the processing at any time
The right to request that the data controller provide the data subject with his/her personal data and where possible, to transmit that data directly to another data controller, (known as the right to data portability), (where applicable) [Only applies where the processing is based on consent or is necessary for the performance of a contract with the data subject and in either case the data controller processes the data by automated means.]
The right, where there is a dispute in relation to the accuracy or processing of your personal data, to request a restriction be placed on further processing
The right to object to the processing of personal data
The right to lodge a complaint with the Information Commissioner’s Office.
Additional processing
If we wish to use your personal data for a new purpose, not covered by this Data Protection Notice, then we will provide you, by email, with a new notice explaining this new use prior to commencing the processing and setting out the relevant purposes and processing conditions. Where and whenever necessary, we will seek your prior consent to the new processing.
Changes to this Privacy Policy
We may amend this privacy policy from time to time to ensure it remains up to date and reflects how and why we use your personal data, and any new legal requirements. The most current version may be requested by email from Hedge and Wild.
Controlling your personal information
You may choose to restrict the collection or use of your personal information in the following ways. You may request details of personal information which we hold about you under the Data Protection Act 1998. If you would like a copy of the information held on you please email us - hedgeandwild@gmail.com
If you believe that any information we are holding on you is incorrect or incomplete, please write to or email us as soon as possible, at the above address. We will promptly correct any information found to be incorrect.
Contact Details
You may change your mind regarding your data, and withdraw your consent for us to retain your Data at any point by writing to or emailing or texting us. Upon receipt of your instruction we will delete your Data after 180 days (the 180 day retention period is to enable us to respond to any Court authorised request from government or law enforcement officials for its disclosure). Data that we are required to keep for accounting purposes is excluded from this right.
To exercise all relevant rights, queries or complaints please in the first instance contact Sarah Ward or Annabelle Jardine hedgeandwild@gmail.com.
You can contact the Information Commissioner’s Office on 0303 123 1113 or via email https://ico.org.uk/global/contact-us/email/ or at the Information Commissioner's Office, Wycliffe House, Water Lane, Wilmslow, Cheshire. SK9 5AF.