The event organiser, Helsinki Data Week, has the legal responsibility to tell ticket buyers and event attendees how their personal information will be collected and used. You can find their Privacy Policy below or contact them to request it.
Privacy Policy
Introduction
Helsinki Data Week is organized and its website run by Nordic Data Productions Oy, business ID 3432246-2, domiciled in Helsinki, Finland.
We collect, store, and use personal data of users of the www.helsinkidataweek.fi website and other services provided by us, such as the Helsinki Data Week mailing list and the Helsinki Data Week event registrations and ticket purchases.
We respect and protect the privacy of visitors to our website and users of our services. This policy explains the what, how and why of the personal information that we collect when you visit our website or when you use our services.
Controller
- Nordic Data Productions Oy
- Business ID 3432246-2
- Puistokaari 13 A 6, 00200 Helsinki, Finland
- hello@helsinkidataweek.com
What data do we collect?
Nordic Data Productions Oy collects the following data:
From all website users:
- IP address, browser, and device information
From users who sign up to our mailing list:
- Email address
- First and last name
- Country of residence
- Phone number
- Job title
- Company
From users who register to our events or purchase tickets to our events:
- Email address
- First and last name
- Country of residence
- City
- Job title
- Company
How do we collect your data?
You directly provide Nordic Data Productions Oy with most of the data we collect. We collect and process data when you:
- Visit our website
- Sign up for our mailing list
- Register for our events
- Purchase a ticket
Our company may also receive your data indirectly from our event partners regarding your registration to their particular partner event. This never contains more information than what we would directly collect from you.
Note that when you register for one of our partner’s events, you are providing them with your data.
How will we use your data?
We collect your data so that we can:
- Send you information about the event that we think you’d be interested in
- Process your registration to our event, so that we know who is coming
- Analyze patterns of website usage, so that we can make the site better
- Analyze trends and patterns of mailing list subscriptions and event registrations, so that we can come up with even more interesting content and events
If you agree, we will also share your data with our partner companies so that they may offer you their products and services. The partners in question are our event partners, and you can find a full list of these from the Partners section of our website.
How do we store your data and how long do we keep it?
Nordic Data Productions Oy securely stores your data in our cloud services. These are only accessible by Nordic Data Productions Oy personnel.
We utilize the following external services to manage our website and event registrations. These services may store some parts of the aforementioned data you give us by joining the mailing list or registering for our events, but this data is still managed and controlled by us.
- Squarespace, for website services
- TicketTailor, for event registrations and ticket purchases
We will keep your data for a period of 3 years after it has been provided to us. This allows us to see patterns and trends. After this period, all personal details, including your name, email address, and phone number, will be deleted or irreversibly anonymized. Aggregate data or completely anonymized data may be stored longer.
Marketing
We will only send you marketing information if you either:
- subscribe to our mailing list, or
- register for one of our events.
This content will contain information about our services and events and those of our partners.
You can always opt out of marketing at a later date by unsubscribing from our emails.
What are your data protection rights?
You are always entitled to the following:
- The right to access
- You have the right to request Nordic Data Productions Oy for copies of your personal data. We may charge you a small fee for this service.
- The right to rectification
- You have the right to request that we correct any information you believe is inaccurate. You also have the right to request us to complete the information you believe is incomplete.
- The right to erasure
- You have the right to request that we erase your personal data, under certain conditions.
- The right to restrict processing
- You have the right to request that we restrict the processing of your personal data, under certain conditions.
- The right to object to processing
- You have the right to object to our processing of your personal data, under certain conditions.
- The right to data portability
- You have the right to request that we transfer the data that we have collected to another organization, or directly to you, under certain conditions.
If you make a request, we have one month to respond to you. If you would like to exercise any of these rights, please contact us (you will find contact details at the top).
Cookies
Cookies are text files placed on your computer to collect standard Internet log information and visitor behavior information. When you visit our websites, we may collect information from you automatically through cookies or similar technology
For further information, visit allaboutcookies.org.
How do we use cookies?
Our company uses cookies in a range of ways to improve your experience on our website, including:
- Keeping you signed in
- Understanding how you use our website
What types of cookies do we use?
There are a number of different types of cookies, however, our website uses:
- Functionality – Our company uses these cookies so that we recognize you on our website and remember your previously selected preferences. These could include what language you prefer and location you are in. A mix of first-party and third-party cookies are used.
- Advertising – Our company uses these cookies to collect information about your visit to our website, the content you viewed, the links you followed and information about your browser, device, and your IP address. Our company sometimes shares some limited aspects of this data with third parties for advertising purposes.
How to manage cookies
You can set your browser not to accept cookies, and the website allaboutcookies.org tells you how to remove cookies from your browser. However, in a few cases, some of our website features may not function as a result.
Privacy policies of other websites
The Helsinki Data Week website contains links to other websites. Our privacy policy applies only to our website, so if you click on a link to another website, you should read their privacy policy. Note that this applies to our partners’ websites, too.
Changes to our privacy policy
Nordic Data Productions Oy keeps its privacy policy under regular review and places any updates on this web page. This privacy policy was last updated on 1 July 2025.
How to contact the appropriate authority
Should you wish to report a complaint or if you feel that we have not addressed your concern in a satisfactory manner, you may contact the Finnish Office of the Data Protection Ombudsman: https://tietosuoja.fi/etusivu