The event organiser, Hunstanton Round Table, has the legal responsibility to tell ticket buyers and event attendees how their personal information will be collected and used. You can find their Privacy Policy below or contact them to request it.
Last updated:20/07/2025
This Privacy Policy explains how we collect, use, and protect your personal data when you purchase tickets or engage with us for the Hunstanton Firework Display, organised by Hunstanton Round Table.
Hunstanton Round Table is a non-profit organisation that raises funds for local causes and charities. We are committed to respecting your privacy and complying with all relevant data protection laws, including the UK General Data Protection Regulation (UK GDPR) and the Data Protection Act 2018.
1. Who We Are
Hunstanton Round Table
Email: contact@hunstantonroundtable.co.uk
We are the data controller of your personal information for the purposes of this event.
2. What Data We Collect
When you buy tickets, sign up for updates, or contact us, we may collect:
- Full name
- Email address
- Billing or postal address (if needed for delivery)
- Telephone number
- Payment information (processed securely via a third-party provider — we do not store full card details)
- IP address and technical data (from website usage or cookies)
3. How We Use Your Information
We use your data to:
- Process and confirm your ticket order
- Provide important event information or updates
- Respond to customer service enquiries
- Maintain health & safety and legal records
- Send optional marketing (only if you’ve opted in)
- Manage internal record-keeping and event planning
4. Legal Basis for Processing
Under the UK GDPR, our legal bases for processing your data are:
- Performance of a contract – to deliver your ticket and manage attendance
- Consent – for marketing communications
- Legal obligation – such as health & safety, taxation, or safeguarding
- Legitimate interests – for event organisation and community safety
5. Sharing Your Data
We do not sell your data. We may share limited data with trusted third parties such as:
- Our ticketing platform
- Payment processors (e.g., Stripe, PayPal)
- Email/SMS communication tools (e.g., Mailchimp)
- Emergency services or event safety partners (when required)
All third parties are required to keep your data secure and only use it as instructed.
6. How Long We Keep Your Data
We only keep your data as long as needed to:
- Provide event-related services
- Comply with legal or financial obligations
- Maintain safety and insurance records
Typically, this is no more than 6 years, unless a longer period is legally required.
7. Your Rights
You have rights under data protection law to:
- Request access to your data
- Correct any inaccuracies
- Request erasure of your data (“right to be forgotten”)
- Object to or restrict processing
- Withdraw consent for marketing
- Lodge a complaint with the Information Commissioner’s Office (ICO) – www.ico.org.uk
To exercise your rights, email us at: contact@hunstantonroundtable.co.uk
8. Cookies
Our ticket platform and website may use cookies to improve user experience and track performance. You can disable non-essential cookies through your browser settings. We will ask for your consent before placing any non-essential cookies.
9. Security
We implement appropriate technical and organisational measures to protect your data from unauthorised access, misuse, or loss.
10. Changes to This Privacy Policy
We may update this Privacy Policy occasionally. Any changes will be posted on our website with the updated date above.