The event organizer, Kink Between the Lines, has the legal responsibility to tell ticket buyers and event attendees how their personal information will be collected and used. You can find their Privacy Policy below or contact them to request it.
Think Between the Lines Privacy Policy
General Information
Any information you share with Think Between the Lines is protected by the General Data Protection Regulation (GDPR) of the European Union (EU). In general, you have the right to understand how your personal data is used, to be assured that it is being kept private, to request information and explanations about your data, and to be an active participant in how your personal data is used and stored. This policy is designed to help you understand information about confidentiality, data, and privacy as it relates to Think Between the Lines (TBtL). TBtL organizes and hosts workshops, events, and conferences, among other things. This policy will refer to the parent organization (Think Between the Lines or TBtL) instead of each separate child event purely for simplicity’s sake. This policy is understood to apply to all events operated by TBtL.
Think Between the Lines is responsible for the processing of personal data as shown in this privacy statement.
Legal Business Details:
Think Between the Lines is legally owned by De Fiets- en Hondenstop and is incorporated as an eenmanzaak in Amsterdam, Noord-Holland, Nederland
https://thinkbetweenthelines.org/
k.betweenthelines@gmail.com
KVK: 84401478
Data Protection Officer:
Kailin Levson
NL (+31 06 21838405) or US (+1 502-208-9444)
k.betweenthelines@gmail.com
Personal Data that We Process:
TBtL processes your personal data because you use our services, attend our events, and/or because you provide them to us yourself. Below you will find an overview of the personal data that we process:
- Legal Name
- Preferred / Chosen / Scene name
- Email Address
- Date of Birth
- Address
- Phone Number
Special Personal Data that We Process:
TBtL may process the following special personal data about you depending upon whether you provide it to us through optional demographic surveys:
- racial or ethnic origin
- religious or philosophical beliefs
- political opinions
- data concerning health and disability
- data concerning your sex life or sexual orientation
Hereafter this data will be referred to as “demographic data.”
For What Purpose and on What Basis We Process Personal Data:
TBtL processes your personal data for the following purposes:
- To confirm your age and identity in order to admit you to our events
- To comply with local and international laws about the age of participants at our events
- To handle your payment
- To send you our newsletter and/or advertising brochure if you have consented to that
- To be able to contact with information pertaining to events you are attending
- To provide you access to our events
- To evaluate our events, improve our events, to educate, and to seek funding
Automated Decision Making
TBtL does not make decisions based on automated processing. These types of decisions are defined as those taken by computer programs or systems, without involving a person. All decisions at TBtL involve a person.
How Long We Keep Personal Data
TBtL does not store your personal data for longer than is strictly necessary to realize the purposes for which your data is collected. We use the following retention periods for the following categories of personal data.
Data Kept Indefinitely
Your legal name and date of birth will be kept on file indefinitely. If you request their deletion, they will be moved from active record-keeping to a long-term storage file which can only be accessed by the Data Privacy Officer and is only used in the event of legal action against TBtL and not accessed for any other purpose.
Your anonymized demographic information, email, and preferred/chosen/scene name, will be kept on file indefinitely except where you request that they be deleted. If you request they be deleted, they will be deleted immediately.
Data Deleted after 7 Years
Data used for billing purposes such as your address and phone number must be kept on file for 7 years to comply with tax laws, but will be deleted after 7 years.
Sharing Personal Data with Third Parties
TBtL shares your personal data with various third parties if this is necessary for the execution of the agreement and to comply with any legal obligation. We conclude a processing agreement with companies that process your data on our behalf to ensure the same level of security and confidentiality of your data. In addition, TBtL provides your personal data to other third parties. We only do this with your explicit permission.
Third Party |
Category |
Purpose |
What Data |
Google/Gmail |
Communication |
To email you |
Email address & preferred/chosen/scene name |
Google/Calendar |
Scheduling |
To schedule meetings |
Email address & preferred/chosen/scene name |
| Fill-Out | Forms |
To collect information via forms |
Email address, preferred/chosen/scene name, legal name, date of birth, demographic data, address, phone number |
Notion |
Files |
To create databases |
Email address, preferred/chosen/scene name, legal name, date of birth, demographic data, address, phone number |
MailChimp |
Communication |
To email you a newsletter |
Email address & preferred/chosen/scene name |
Calendly |
Scheduling |
To schedule meetings |
Email address, legal name, phone number, preferred/chosen/scene name |
Stripe |
Finances |
To collect payments |
Email address, legal name, phone number, address, date of birth |
Mollie/iDeal |
Finances |
To collect payments |
Email address, legal name, phone number, address, date of birth |
PayPal |
Finances |
To collect payments |
Email address, legal name, phone number, address, date of birth |
Google Meet |
Video Calls |
For video calls & events |
Any data you willingly provide to Google Meet such as your name, email, or phone number |
Zoom |
Video Calls |
For video calls & events |
Any data you willingly provide to Zoom such as your name, email, or phone number |
Microsoft Word |
Files |
To take notes and store files and paperwork |
Email address, preferred/chosen/scene name, legal name, date of birth, demographic data, address, phone number |
Adobe Acrobat Reader |
Files |
To store files and paperwork |
Email address, preferred/chosen/scene name, legal name, date of birth, demographic data, address, phone number |
Carrd |
Website Creation |
To host our website |
Some of your personal data may be collected through forms hosted on our website |
WordPress |
Website Creation |
To host our website |
Some of your personal data may be collected through forms hosted on our website |
Discord |
Communication |
To organize our events |
Preferred/chosen/scene name as well as any data you willingly provide to Discord such as your legal name, email, or phone number |
Gather |
Communication |
To organize our events |
Preferred/chosen/scene name as well as any data you willingly provide to Gather such as your legal name, email, or phone number |
Twitter, Facebook, Instagram |
Social Media |
Social Media |
If you choose to interact with us on social media sites, those interactions may be stored. We will never share your data with these sites, only you can choose whether to follow or interact with us on social media. |
* This is not an exhaustive list of third party services we use. In general we attempt to limit the amount of services we use, but like anything on the internet these days we need to use other third party services to make our events function. We will keep this list up to date as much as possible, but please feel free to contact our Data Privacy Officer if you would like a current list of third party services we use.
Cookies, or Similar Techniques, that We Use
TBtL uses limited cookies on our website and on social media platforms to analyze our website traffic and help market our services. We do not store personal information and all data is displayed in aggregate only. Our third party processors (see above) may have their own cookie or data policies.
How We Protect your Personal Data
TBtL takes the protection of your data seriously and takes appropriate measures to prevent misuse, loss, unauthorized access, unwanted disclosure, and unauthorized modification. If you have the impression that your data is not properly secured or there are indications of abuse, please contact our Data Privacy Officer.
Methods Used Where Possible:
- Encrypted communication channels
- Encrypted files and folders
- Password protection
- De-identified data
- Limiting data shared with Staff
Breach Notification Policy
If TBtL experiences an intentional or unintentional data breach, you will be informed in writing of the incident, the implications for you and your data, and next steps within 30 days of when TBtL learns of the data breach. TBtL will do its best to also communicate about data breaches from third party data processors (see above), though we will not always know if a third party has experienced a data breach. If we do learn of a data breach from a third party processor, we will inform you.
Exceptions to Confidentiality and Privacy
TBtL retains the right to occasionally break confidentiality and privacy policies when it is legally obligated that they do so. For example, when TBtL is compelled by law to disclose data for legal or criminal procedures we will do so. We will always disclose only the minimum required by law in any situation and will do our best to inform you about disclosures where possible.
In addition, if TBtL has specific, clear, and temporally-relevant reason to believe that you are a severe and imminent danger to others, we will contact the appropriate authorities and provide information to them about the suspected danger you pose. In this case we will provide the authorities your contact information or identifying information about you such as your name and date of birth, but we will provide information that is not relevant to the authorities (for example, we would not provide demographic information). TBtL will always inform you if we have contacted the authorities about a danger we believe you pose. TBtL commits to exhausting all other options before contacting the authorities and will only do so in situations of extreme danger.
Your Rights
To exercise any of the below rights, please email our Data Privacy Officer. We will respond to your request as soon as possible but at least within 30 days. To ensure that any request you send has been made by you, we may ask you to send proof of identity with your request. This is to protect your privacy.
- You have the right to view, correct, or delete your personal data.
You have the right to request a digital copy of all your personal data. You have the right to correct any data we have about you. You also have the right to request deletion of your data except where our policy requires that we retain it for a certain number of years (see above).
- You have the right to withdraw your consent to the data processing or to object to the processing of your personal data by TBtL.
You have the right to withdraw your consent so that TBtL can no longer use your personal data. You have the right to ask that TBtL not share your data with certain third parties.
- You have the right to data portability.
This means that you can submit a request to us to send the personal data we have about you in a computer file to you or another organization mentioned by you.
- You have the right to file a complaint if you believe that TBtL has violated your privacy or the law.
To file a complaint with the Dutch Data Protection Authority go to: https://autoriteitpersoonsgegevens.nl/nl/contact-met-de-autoriteit-persoonsgegevens/tip-ons
- You have the right to transparency and communication.
This notice is designed to describe your rights, the information collected, how it is used, and the protections clearly and transparently. If you require further explanation, do not hesitate to reach out to us with any questions.