The event organizer, CAGK Lunar New Year Gala, has the legal responsibility to tell ticket buyers and event attendees how their personal information will be collected and used. You can find their Privacy Policy below or contact them to request it.

Privacy Policy

Chinese American Association of Greater Kalamazoo (CAGK)

A Registered 501(c)(3) Non-Profit Organization

1. Overview & Scope

The Chinese American Association of Greater Kalamazoo ("CAGK", "we", "us", or "our") is dedicated to promoting Chinese cultural awareness, heritage, education, and community fellowship in Greater Kalamazoo and surrounding West Michigan regions. As a tax-exempt 501(c)(3) public charity, we respect your personal privacy and are committed to maintaining transparent, ethical, and secure data handling practices across all our operations.

This Privacy Policy governs the collection, storage, processing, and disclosure of personal data collected when you interact with us through our website (cagk.org), donate to our organization, register for or attend our community events, participate in volunteer programs, or communicate with us via email, mail, or online forms.

2. Summary of Privacy Commitments

3. Personal Data We Collect

Depending on how you interact with CAGK, we may collect the following types of personal information:

A. Information You Provide Directly

• Contact & Identity Data: Full name, mailing address, primary phone number, and email address provided when you submit inquiry forms, sign up for community newsletters, or register for events.

• Event Registration & Ticketing Data: Attendee name, email, guest list details, and ticket selections for community gatherings, such as the Lunar New Year Gala, Summer Picnic, cultural workshops, or community parades.

• Donation & Financial Records: Donor name, billing address, donation amount, transaction timestamp, and pledge details when making a tax-deductible contribution to CAGK.

• Volunteer & Program Participant Information: Information submitted when signing up for volunteer initiatives (e.g., MDOT Adopt-A-Highway Cleanup, Kalamazoo/Portage Farmers Markets, or cultural performances).

• Correspondence Records: Records of messages, inquiry form submissions, or direct email communications sent to cagk@cagk.org.

B. Data Collected Automatically & Cookies

• Technical Device Data: IP address, browser type and version, operating system, device identifiers, and language preferences.

• Website Usage Statistics: Aggregate data regarding page views, time spent on specific pages, navigation paths, and referring website URLs gathered via analytical tools such as Google Analytics.

• Contact Form Security: Online inquiry forms on cagk.org are protected by Google reCAPTCHA, and Google's Privacy Policy and Terms of Service apply to these interactions.

• Cookies: Essential and analytical cookies are placed on your device to enhance navigation, retain user preferences, and help us analyze site traffic. You may disable persistent cookies through your browser settings without restricting basic website access.

4. 501(c)(3) Donor Privacy Policy

As a tax-exempt non-profit organization, CAGK adheres to strict ethical standards regarding the management of donor information:

• Non-Disclosure Guarantee: We will not sell, rent, trade, lease, or share our donor lists or donor contact details with any third party, business, or non-affiliated entity for commercial or marketing purposes.

• No Third-Party Mailings: We will not send mailings or communications to our donors on behalf of outside organizations or commercial entities.

• Scope: This policy applies equally to all donor data collected online through cagk.org (or external donation processors like PayPal), as well as any donor data collected through offline physical channels (such as mail or event donation forms).

• Tax Compliance: Donor records are strictly retained for 501(c)(3) legal, tax accounting, auditing, and tax acknowledgment purposes as required by federal and state regulations.

5. How We Use Your Information

CAGK processes personal data strictly in support of our core charitable and educational mission. Primary uses include:

1. Fulfilling event ticket purchases, registrations, and sending event updates or reminders.

2. Processing tax-deductible financial contributions and issuing official tax acknowledgment receipts.

3. Sending community newsletters, announcements, and updates regarding cultural programs (subject to user opt-out preferences).

4. Responding to direct inquiries, community suggestions, or partnership requests.

5. Maintaining accurate institutional accounting, legal compliance, and tax records required for 501(c)(3) status.

6. Community Event Photography & Media Policy

CAGK regularly organizes and hosts public cultural celebrations, educational workshops, community parades, and volunteer initiatives. Photographs and video recordings are frequently taken at these public gatherings for historical archiving, educational documentation, and community promotion.

Media captured during CAGK public events may be published on our official website (cagk.org), in printed program booklets, or on official social media channels (such as Facebook and Instagram). If you or a family member appear in a published photo or video and wish to request its removal, please contact us at cagk@cagk.org, and we will promptly address your request.

7. Data Sharing, Service Providers & Security

We maintain high standards of security to protect your personal data from unauthorized access, disclosure, or misuse.

• Authorized Service Providers: We may share necessary personal data with vetted third-party service providers who assist us in operating our organization (e.g., payment gateways like PayPal, web hosting platforms, email distribution systems, and professional legal or accounting advisors). These entities are restricted from using your data for any other purpose.

• Legal Obligations: We may disclose personal data if required to do so by applicable federal or state laws, court orders, or subpoenas.

• Security Safeguards: CAGK utilizes standard technical safeguards, including SSL/TLS encryption for web transactions and secure cloud storage. However, no online transmission can be guaranteed 100% secure, and users transmit information at their own risk.

8. Children's Privacy (COPPA Compliance)

CAGK provides family-oriented cultural programs and youth initiatives. In compliance with the Children's Online Privacy Protection Act (COPPA), CAGK does not knowingly collect or solicit personal information online directly from children under the age of 13. Event registrations or program sign-ups involving minors must be completed by a parent or legal guardian.

9. Your Rights & Choices

You retain the following rights regarding your personal information held by CAGK:

• Unsubscribe / Opt-Out: You may opt out of marketing emails or community newsletters at any time by clicking the "unsubscribe" link at the bottom of our emails or contacting cagk@cagk.org. Please allow up to 5 business days for preferences to take effect.

• Access & Rectification: You may request a copy of the personal data we hold about you or request corrections to inaccurate records.

• Deletion: You may request deletion of your personal contact records, subject to legal and tax retention requirements.

10. Governing Law & Jurisdiction

This Privacy Policy shall be governed by and construed in accordance with the laws of the State of Michigan and the federal laws of the United States of America. Any legal proceedings or disputes arising under this policy shall be subject to the exclusive jurisdiction of state and federal courts located in Michigan.

11. Policy Updates & Contact Information

We reserve the right to modify or update this Privacy Policy periodically. Any revisions will be published on cagk.org with an updated "Effective Date."

If you have any questions, concerns, or requests regarding this Privacy Policy, please contact us at:

Chinese American Association of Greater Kalamazoo (CAGK)

5334 Parkview Ave. Ste. 101

Kalamazoo, MI 49009

Email: cagk@cagk.org

Website: cagk.org