The event organiser, Little Forest Horsham, has the legal responsibility to tell ticket buyers and event attendees how their personal information will be collected and used. You can find their Privacy Policy below or contact them to request it.
Privacy Notice
We have a duty to abide by the requirements of the General Data Protection Regulation (GDPR) and the Data Protection Bill (DPB).
We need to collect and keep specific information to help ensure we can meet the needs of your child(ren). The GDPR and the DPB require us to keep this information confidential and only share it with others who have a right or professional need to see it.
Collecting and keeping information about living people is called data processing. The GDPR requires that we identify which ‘lawful base or bases’ we have for processing the data we need to keep. Some information is considered ‘special category data’ because it is of a more sensitive nature. The information we need about your child’s health fits in the special category and so we also need to identify the legal reason we have for processing this information.
Legal Bases and why they apply:
Legal obligation - Ofsted states that we must collect and use information.
Consent - If you ask us to keep additional information to that which is required by Ofsted. Consent is also needed if we agree to share information/ photographs using social media platforms such as Facebook.
Vital Interests – this relates to information that is processed to protect someone’s life. This would be used when it is in the child’s best interests in a medical or child protection situation
Contract – for sending invoices etc.
Special Category Data Conditions:
(b) Processing is necessary for the purposes of carrying out obligations – Ofsted requires we keep this information
Information Needed
You will be asked to provide some of the information needed and some we will obtain through observing and working with your child(ren). We will not collect or use any information for any purpose that is not part of our role as childminders and educators to your child(ren) unless you specifically ask us to.
Information will include:
About your child:
Basic information about their name, date of birth, address.
Details about their general health, medication, allergies, dietary requirements etc.
Information about your child’s learning needs, learning and development
Accident/ medication/ safeguarding children records where appropriate
Other Information:
Contact details for parents/carers
How information is stored
All information will be stored to maintain confidentiality and prevent access to those who do not have a right to see it.
Information is stored on a password protected laptop/tablet/smartphone.
General records relating to individual children will be kept until the Ofsted inspection after the child has left our childminding setting. Any Accident/medication records or records of safeguarding concerns will be kept until the child reaches the age of 21 or 24 respectively as recommended in the Limitation Act 1980.
Keeping information updated
The GDPR requires that all information is kept up to date. Please let us know if any of your details change. We will also ask you to revisit the information you have provided and update where necessary at regular intervals.
Parental Access
Records of your child’s ongoing development and learning will be shared with you as we work together to meet your child(ren)’s learning and development needs. Please feel free to ask to see your child’s records at any time.