The event organiser, Rotary Club of London, has the legal responsibility to tell ticket buyers and event attendees how their personal information will be collected and used. You can find their Privacy Policy below or contact them to request it.
Privacy Policy for International Gala Reception Ticket Purchases
1. Introduction
The Rotary Club of London ("we," "our," or "us") is committed to protecting the privacy and security of your personal information. This Privacy Policy explains how we collect, use, and safeguard the personal data you provide when purchasing tickets for the International Gala Reception, scheduled to take place at the Embassy of the Republic of Bulgaria on 14 November 2024.
2. Information We Collect
When you purchase tickets for the event, we collect the following personal information:
- Full Name (as shown on Photo ID): To comply with the security requirements of the Embassy, we require your full name as it appears on a valid photo ID. This information will be used solely for security checks at the event.
- Email Address: For communication regarding your ticket purchase and event updates.
- Phone Number: In case we need to contact you about your ticket or event-related information.
- Dietary Preferences: To accommodate any dietary restrictions during the event's catering service.
3. How We Use Your Information
The personal information you provide will be used for the following purposes:
- Event Registration: Your full name will be submitted to the Embassy of the Republic of Bulgaria for security clearance.
- Ticket Confirmation: We will use your contact details to send confirmation of your ticket purchase and provide updates on event logistics.
- Catering Arrangements: We will collect and pass along any dietary preferences or restrictions you provide to our catering service to accommodate your needs. However, please note that while we make every effort to communicate these requirements to the catering company, we cannot guarantee or take responsibility for how they are implemented. Guests with severe allergies or specific dietary concerns are advised to contact the catering service directly for further assurances.
4. Data Sharing
We will only share your personal data in the following circumstances:
- Security Check at the Embassy: Your full name, as shown on your photo ID, will be provided to the Embassy of the Republic of Bulgaria for security clearance. This is mandatory for entry to the event.
- Third-Party Service Providers: We may share your information with service providers who assist us in organizing the event, such as the ticketing platform and catering services.
5. Data Retention
We will retain your personal information only for as long as necessary to fulfill the purposes outlined in this Privacy Policy or as required by law. After the event, any personal data provided for security purposes will be securely deleted.
6. Your Rights
You have the right to access, correct, or request the deletion of your personal information at any time. If you wish to exercise these rights, please contact us at [insert contact email].
7. Security
We take the security of your personal information seriously and implement appropriate technical and organizational measures to safeguard it.
8. Changes to This Policy
We reserve the right to update this Privacy Policy as necessary. Any changes will be posted on this page, and we encourage you to review it periodically.
9. Contact Us
If you have any questions or concerns regarding this Privacy Policy or how we handle your personal information, please contact us at:
Rotary Club of London
https://rotary-london.org/