The event organiser, Sirona, has the legal responsibility to tell ticket buyers and event attendees how their personal information will be collected and used. You can find their Privacy Policy below or contact them to request it.
Work experience privacy notice
Sirona care & health are committed to protecting the privacy and security of your personal information. Personal information means any information about an individual from which that individual can be identified. It does not include information where the identity has been removed (anonymous data). This notice will describe how we collect and use your personal information in accordance with the UK General Data Protection Regulation (GDPR).
What is the purpose of this document?
Sirona care & health is a ‘data controller’. This means we are responsible for deciding how we hold and use personal information about you. This is to make you aware of how and why your personal data will be used, namely for the purpose of organising your work experience placement with us, and how long it will be retained for. It provides you with certain information that must be provided under the General Data Protection Regulation ((EU) 2016/679) (GDPR).
Data protection principles
Sirona care & health will comply with data protection law and principles, which means your data will be:
- Used lawfully, fairly and in a transparent way
- Collected only for valid purposes that we have clearly explained to you and not used in any way that is incompatible with those purposes
- Relevant to the purpose we have told you about and limited only to those purposes
- Accurate and kept up to date
- Kept for as long as necessary for the purpose we have told you about
- Kept securely.
The information we will hold about you
In connection with your application for work experience we will collect, store and use the following categories of personal information about you:
- The information you have provided on our application form, including name, address, contact details, date of birth, emergency contact details, eligibility criteria and education details
- Health information
We will also collect, store and use the following special categories:
- Gender
- Sexual orientation
- Ethnicity
- Disability
How is your personal information collected?
We collect personal information about applicants from the following sources:
- You
How we will use the information about you
We will use the personal information we have collected about you to:
- Assess your eligibility and suitability for the placement
- Communicate with you about the work experience process
- Evaluate our work experience programmes
- Comply with legal and/or regulatory requirements.
We will use the information about your disability status to consider whether we need to provide appropriate adjustments during the recruitment process or the placement.
We will use the information about your ethnicity and gender to ensure meaningful equal opportunity monitoring and reporting.
Data sharing
We will not share your personal information with a third party.
Data security
We have in place appropriate security measures to prevent your personal information from being accidentally lost, used or accessed in an authorised way, altered or disclosed.
We limit access to your information to those employees who have a business need to know. They will only process your information on our instructions and they are subject to a duty of confidentiality.
We have in place procedures to deal with any suspected data security breach and will notify you and any applicable regulator of a suspected breach where we are legally required to do so.
How long will we use your information for?
We will retain your personal information for a period of 6 months from the end of your placement with us. After this period, we will securely destroy your personal information in accordance with applicable laws and regulations.
If we wish to retain your personal information, on the basis that a further opportunity may arise in future, and we may wish to consider you for that, we will write to you separately seeking your explicit consent to retain your personal information for a fixed period on that basis.
Your rights in connection with personal information
By law, in certain circumstances, you have the right to:
- Request access to your personal information (commonly known as a ‘data subject access request’).
This enables you to receive a copy of the personal information we hold about you and to check that we are lawfully processing it. - Request correction of the personal information we hold about you.
This enables you to have any incomplete or inaccurate information we hold about you corrected. - Request erasure of your personal information
This enables you to ask us to delete or remove personal information where there is no good reason for us continuing to process it. You also have the right to ask us to delete or remove your personal information where you exercised your right to object to processing (see below). - Object to processing of your personal information where we are relying on a legitimate interest (or those of a third party) and there is something about your particular circumstances which makes you want to object to processing on this ground. You also have the right to object, where we are processing your personal information for direct marketing purposes.
- Request the restriction of processing of your personal information.
This enables you to ask us to suspend the processing of personal information about you, for example, if you want us to establish its accuracy or the reason for processing it. - Request the transfer of your personal information to another party.
In the event you wish to review, verify, correct or request erasure of your personal information, object to the processing of your information or request we transfer a copy of your information to another party please contact sirona.dataprotection@nhs.net.
Right to withdraw consent
When you applied for the placement you provided consent to us processing your personal information for the purposes of recruitment and undertaking the placement. You have the right to withdraw your consent for processing for that purpose at any time. To withdraw your consent contact Sirona.dataprotection@nhs.net. Once we have received notification that you have withdrawn your consent, we will not long process your application or placement, and subject to our retention policy we will dispose of your personal data securely.
Data Protection Officer
We have appointed Glyn Young as our Data Protection Officer to oversee compliance with this privacy notice.
If you have any questions about how we handle your information contact the Data Protection Officer.
You have a right to make a complaint at any time to the Information Commissioner’s Office (ICO), the UK supervisory authority for data protection issues. Information on how to do this can be obtained from:
Mail: The Information Commissioner’s Office, Wycliffe House, Water Lane, Wilmslow, Cheshire SK9 5AF
Helpline: 0303 123 1113 (local rate) or 01625 545 745
Email: casework@ico.org.uk
Website: www.ico.org.uk
Information Updated: June 2024