The event organizer, Society Dance, has the legal responsibility to tell ticket buyers and event attendees how their personal information will be collected and used. You can find their Privacy Policy below or contact them to request it.

IntensiveX: Privacy Policy

Society Dance Event Registration & Data Protection

Effective Date: July 30, 2025
Last Updated: July 30, 2025

Introduction

Society Dance ("we," "us," or "our") is committed to protecting your privacy and personal information. This Privacy Policy explains how we collect, use, store, and protect your information when you register for IntensiveX events through our Ticket Tailor registration platform.

By registering for IntensiveX, you consent to the collection and use of your information as described in this Privacy Policy.

Information We Collect

Registration Information

When you register for IntensiveX, we collect:

Personal Details: Full name, email address, phone number
Payment Information: Processed securely through Ticket Tailor and authorized payment processors
Pass Selection: Which IntensiveX pass type you've selected
Dietary Requirements: Food allergies, restrictions, and preferences for dining experiences
Emergency Contact: Name and phone number for safety purposes
Special Accommodations: Any accessibility needs or medical considerations

Optional Information

You may choose to provide:

Dance Experience Level: To help us tailor the experience appropriately
Social Media Handles: For community building and event tagging
How You Heard About Us: To improve our marketing efforts
Additional Comments: Special requests or information you'd like us to know

Automatically Collected Information

Through our registration platform, we may automatically collect:

Technical Data: IP address, browser type, device information
Usage Data: How you interact with our registration forms and communications
Communication Preferences: Email open rates, click-through rates

How We Use Your Information

Event Coordination & Communication

Event Logistics: Workshop scheduling, venue information, and event updates
Safety & Emergency: Emergency contact information for participant safety
Dietary Accommodations: Coordinating with Divan Restaurant for meal preferences
Special Needs: Ensuring accessibility and accommodation requirements are met

Community Building

Participant Connections: Facilitating pre-event community building (with your consent)
Event Updates: Important information about schedule changes or logistics
Post-Event Follow-up: Gathering feedback and sharing event memories

Marketing & Promotional Activities

Future Events: Information about upcoming Society Dance experiences (opt-out available)
Event Documentation: Including you in promotional materials (per media release consent)
Newsletter Communications: Monthly updates about Atlanta dance community events
Social Media Engagement: Tagging and featuring participants in event content

Legal & Business Operations

Contract Fulfillment: Delivering the IntensiveX experience you purchased
Legal Compliance: Meeting tax, insurance, and business regulatory requirements
Dispute Resolution: Addressing any concerns or issues that may arise

Information Sharing & Disclosure

Event Partners & Vendors

We share necessary information with:

Venue Partners: Creatives Rental Space for workshop coordination
Dining Partners: Divan Restaurant for meal accommodations and dietary requirements
Artist Representatives: Tonio Bachata Fusion's team for workshop preparation
Media Team: Professional videographers for event documentation (per media consent)
Payment Processors: Ticket Tailor and associated payment systems for secure transactions

Third-Party Service Providers

We work with trusted partners who assist with:

Email Communications: Secure email platforms for event updates
Event Management: Registration and attendance tracking systems
Website Analytics: Understanding how participants interact with our content
Marketing Platforms: Social media management and promotional activities

Legal Requirements

We may disclose information when required by:

Legal Process: Court orders, subpoenas, or legal investigations
Safety Concerns: Protecting participant safety or preventing harm
Business Transfers: In the event of merger, acquisition, or business sale

We Do Not Sell Your Information

Society Dance does not sell, rent, or trade your personal information to third parties for their marketing purposes.

Data Security & Protection

Security Measures

We implement industry-standard security practices:

Secure Transmission: All payment information is encrypted and processed through secure channels
Access Controls: Limited access to personal information on a need-to-know basis
Regular Updates: Ongoing security assessments and system improvements
Partner Security: Ensuring all vendors meet appropriate security standards

Data Retention

Event Information: Stored through event completion and follow-up period (typically 6 months)
Payment Records: Retained as required by tax and business regulations
Marketing Lists: Maintained until you opt out or request removal
Legal Documents: Kept as required by applicable law

International Transfers

If information is transferred internationally, we ensure appropriate safeguards are in place to protect your privacy rights.

Your Privacy Rights & Choices

Access & Control

You have the right to:

Access Your Data: Request a copy of personal information we hold about you
Update Information: Correct or update your registration details at any time
Opt-Out Options: Unsubscribe from marketing communications while retaining event updates
Data Deletion: Request removal of your information (subject to legal retention requirements)

Communication Preferences

You can control:

Event Communications: Essential updates about IntensiveX logistics and schedule (required for participation)
Future Events: Information about upcoming Society Dance experiences (unsubscribe option available in all emails)
Community Updates: Occasional communications about Atlanta dance community activities

Media & Photography Rights

Regarding event documentation:

Media Participation: While comprehensive media release is part of registration, you can request reasonable accommodations
Content Approval: Opportunity to review promotional content featuring you before publication (when feasible)
Opt-Out Requests: Specific requests to be excluded from certain promotional materials

How to Exercise Your Rights

Email: society.danceatl@gmail.com with "Privacy Request" in subject line
Response Time: We will respond to privacy requests within 30 days
Verification: We may need to verify your identity before processing requests

Cookies & Tracking Technologies

Registration Platform

Our Ticket Tailor registration system may use:

Essential Cookies: Required for registration functionality and security
Analytics Cookies: To understand how participants use our registration process
Marketing Cookies: To track the effectiveness of our promotional efforts

Social Media & Marketing

Our promotional activities may involve:

Social Media Pixels: To measure advertising effectiveness
Email Tracking: To understand engagement with our communications
Website Analytics: To improve user experience and content

Your Cookie Choices

Browser Settings: You can control cookie preferences through your browser
Opt-Out Tools: Use industry opt-out tools for advertising cookies
Direct Communication: Contact us about specific tracking concerns

Children's Privacy

IntensiveX is designed for participants aged 18 and older. We do not knowingly collect personal information from individuals under 18. If we discover we have collected information from someone under 18, we will delete it promptly.

Participants under 18 require parental/guardian consent and supervision during all event activities.

Changes to This Privacy Policy

Policy Updates

We may update this Privacy Policy to reflect:

Legal Requirements: Changes in applicable privacy laws
Business Practices: Updates to how we handle information
Service Improvements: New features or partnership arrangements

Notification Process

We will notify you of significant changes through:

Email Notification: Sent to registered participants
Website Updates: Posted on our event registration pages
Event Communications: Included in pre-event information packets

Continued Use

Your continued participation in Society Dance events after policy updates constitutes acceptance of the revised terms.

International Privacy Considerations

GDPR Compliance (European Union)

For EU residents, we provide additional rights under GDPR:

Legal Basis: We process your information based on contract fulfillment and legitimate business interests
Data Protection Officer: Contact information available upon request
Supervisory Authority: Right to lodge complaints with EU data protection authorities

CCPA Compliance (California)

For California residents, additional rights include:

Information Categories: Detailed breakdown of personal information collected
Business Purposes: Specific reasons for information processing
Third-Party Sharing: Complete list of information sharing practices

Other Jurisdictions

We respect privacy rights under all applicable local laws and regulations.

Contact Information

Privacy Questions & Requests

Society Dance Privacy Team
Email: society.danceatl@gmail.com
Subject Line: "Privacy Policy Question" or "Privacy Request"

Response Timeline: Within 30 days for most requests

General Event Information

Society Dance
Email: society.danceatl@gmail.com

Business Address

1483 Chattahoochee Avenue NW, Atlanta, GA, 30318

Definitions

Personal Information: Any information that can identify you individually
Processing: Any operation performed on personal information
Third Party: Organizations other than Society Dance and you
Consent: Your agreement to information collection and use
Data Controller: Society Dance, as the organization determining how information is used

Legal Framework

This Privacy Policy is governed by applicable privacy laws including but not limited to:

United States: Federal and state privacy regulations
European Union: General Data Protection Regulation (GDPR)
California: California Consumer Privacy Act (CCPA)
Other Jurisdictions: Local privacy laws where participants reside

Society Dance is committed to transparency, security, and respect for your privacy. We believe that protecting your personal information is fundamental to creating the transformative, trust-based community experience that defines IntensiveX.

This Privacy Policy is part of our comprehensive commitment to participant privacy and data protection. For questions about our privacy practices or to exercise your privacy rights, please contact us using the information provided above.

Last Updated: July 30, 2025