The event organiser, Sparks and Seeds, has the legal responsibility to tell ticket buyers and event attendees how their personal information will be collected and used. You can find their Privacy Policy below or contact them to request it.
Sparks & Seeds - Privacy Policy
Effective Date: March 2022
Last Updated: February 2026
Sparks & Seeds ("we", "us", or "our") is committed to protecting your privacy and complying with the General Data Protection Regulation (GDPR) and other applicable privacy laws. This Privacy Policy explains how we collect, use, store, and protect your personal data when you participate in our retreats, women’s circles, wellbeing workshops, and classes (collectively, “Offerings”).
1. Data Controller
Sparks & Seeds is the data controller responsible for your personal data.
Contact Information:
Email: hello@sparksandseeds.com
Phone: 07545838277
Website: sparksandseeds.com
2. What Data We Collect
We may collect and process the following personal data:
a. Personal Identifiers Name, email address, phone number, postal address, date of birth.
b. Health & Emergency Data
Voluntarily provided information such as allergies, dietary needs, accessibility requests, emergency contact details, and medical disclosures relevant to your safety and well-being during an event.
c. Payment Information Billing information (handled securely by third-party payment processors; we do not store credit/debit card details).d. Communications Emails, feedback forms, direct messages, and inquiries.
e. Media Photographs or video footage from events (with your prior consent).f. Marketing Preferences Your preferences for receiving newsletters, promotions, or updates.
3. Lawful Basis for Processing (GDPR Article 6)
We process your data based on the following lawful grounds:
Consent – When you voluntarily provide information or opt into marketing or media use.
Contract – To fulfil our agreement with you when you register or participate in an Offering.
Legal Obligation – To meet legal or insurance requirements.
Legitimate Interest – To communicate with you, improve our services, and ensure a safe, personalized experience.
4. How We Use Your Information
We use your personal data to :Process bookings and manage your participation in our Offerings. Communicate relevant event details (e.g., updates, reminders).Provide personalized support, especially for health, dietary, or accessibility needs. Handle payments and billing matters. Share event media (if you have given permission).Send marketing emails (only with your consent).Maintain internal records and ensure compliance with applicable laws.
5. Data Sharing
We do not sell or rent your personal data.
We may share your data only with:
Service Providers – Such as booking systems, email platforms, and payment processors (all GDPR-compliant).
Emergency Services – If needed for your health and safety.
Legal Authorities – Where required by law or legal proceedings.
6. International Data Transfers
If we transfer data outside the UK/EU (e.g., through software or cloud-based systems), we ensure appropriate safeguards are in place, such as:
Adequacy decisions from the European Commission.
Standard Contractual Clauses approved by the EU Commission.
7. Data Retention
We retain your data only as long as necessary to fulfil the purpose for which it was collected or to comply with legal obligations, insurance requirements, or dispute resolution. Typically, this is:
Event and health-related info: Retained for 1–3 years.
Financial records: Retained for 6–7 years (for tax/legal purposes).
Marketing data: Until you unsubscribe.
8. Your Rights Under GDPR
You have the following rights
Right to Access – Request a copy of the personal data we hold about you.
Right to Rectification – Correct any inaccurate or incomplete data.
Right to Erasure (“Right to Be Forgotten”) – Request deletion of your data where applicable.
Right to Restrict Processing – Ask us to limit how we use your data.
Right to Data Portability – Request your data in a structured, machine-readable format.
Right to Object – Object to processing based on legitimate interests or direct marketing.
Right to Withdraw Consent – At any time where consent was used as the lawful basis.
To exercise your rights, contact us at: hello@sparksandseeds.com
You also have the right to lodge a complaint with your local data protection authority (e.g., the ICO in the UK).
9. Media & Testimonials We will always request your explicit consent before taking or using photographs, video recordings, or written testimonials from any event. You may withdraw consent at any time by contacting us.
10. Policy Updates We may update this Privacy Policy from time to time. The most recent version will always be posted on our website with the effective date noted above.
11. Contact Us If you have any questions, requests, or concerns about your personal data or this policy, please contact: Sparks & Seeds:
Email: hello@sparksandseeds.com
Phone: 07545838277
Website: sparksandseeds.com